Our service level agreements guarantee that your books will stay updated

Accounts Payable Process

Description
SLA
 Updating vendor database

A master list of all approved vendors with their signed contracts will be collated in a database with their contract details and terms of payment.

Within 1 Business Day
 Scrutiny of bills based on signed contracts

As and when you purchase anything, just login to our portal, scan/attach the bills and click on upload. We will check if the bills received are compliant and you will then see it in your queue for approval.

1 - 2 Business Days
 Checking bills for errors

All vendor bills will be cross checked as and when against the database for period, due date, rates, amount charged, etc.

1 Business Day
 Returning back bills with errors for clarifications

As and when if any discrepancies are found, it will be brought to your attention for correction.

1 Business Day
 Posting in accounting software for all error free bills

All the scrutinized bills that are compliant with the database will be entered into the accounting software.

1 Business Day
 Ensuring bills posted under correct ledger heads

A double check mechanism is put in place to ensure that all bills are posted under correct account heads

1 Business Day
 Tracking due dates for all accounts payable

All your payables due date are tracked and you are informed well in advance for timely payments. This will also reflect in the weekly accounts payable projection report sent for the following week.

On or before the due date
 Follow up on authorization to ensure timely payments

We make sure that we have all the required authorization to process your payments on time before the due date.

1 Business Day
 Making online payments after authorization

When we have your authorization for the account payables, we make sure that the payees are paid online on their due date on time.

1 Business Day
 Creating checks for printing before payments

After we receive your authorization, checks are prepared for you to print and issue to vendors.

1 Business Day
 Updating accounts payable statement after payments

Accounts payable report is updated real-time after each payment made through wire-transfer or checks.

1 Business Day
 Updating accounts payable statement if payment declines

When any payment declines or a check returns, the accounts payable report is updated in real-time and brought to your attention immediately.

1 Business Day
 Bank reconciliation statement

On a weekly basis, we will tally the accounts payable with the bank statement and report any variance to you.

1 Business Day

Accounts Receivable Process

Description
SLA
 Updating customer database

A master list of all customers with their agreements or purchase orders will be collated in a database along with their terms of payment

1 Business Day
 Collecting data for making invoices

We collect the quantum of work done or inventory sold, etc before the due date for preparing invoices.

1 Business Day
 Checking bills for errors

All vendor bills will be cross checked as and when against the database for period, due date, rates, amount charged, etc.

1 Business Day
 Creating sales invoices based on the contracts

Invoices are prepared in line with the contract and based on quantum of work done or inventory sold, etc.

1 - 2 Business Days
 Mailing the invoices based on the contracts

Invoices are mailed to the customers on time after they are cross-checked.

1 Business Day
 Tracking due dates for all accounts receivable

A double check mechanism is put in place to ensure that all bills are posted under correct account heads.

1 Business Day
 Tracking due dates for all accounts payable

We keep track of due dates by when customers ought to pay and update the account receivable report on receipt of payment

1 Business Day
 Follow up on all accounts receivable

On accounts receivables above 30 ad 45 days, we send reminder emails on the payments due.

1 Business Day
 Updating the A/R statement of all receipts from invoices issued

Accounts receivable report is updated real-time after each payment received through wire-transfer or checks

Real Time (Live)
 Bank reconciliation statement

On a weekly basis, we will tally the accounts receivable with the bank statement and report any variances to you

2 - 3 Business Days
 A/R Reports for overdue invoices for tracking

Accounts receivable report is updated real-time for all overdue invoices for future follow-ups

Real Time (Live)