All business owners, entrepreneurs and small business accountant worry about someone hacking into their network and stealing information; data security is a matter of great concern in today’s small digital world. However when it comes to data security, it is not just the big things, even the little things matter- the little things that we often consider as trivial and ignore. Unfortunately, it may be these little things that result in a security breach. Here are some ways in which business owners out their data at risk.
- Not Being Careful with Passwords– No matter how much banks and other services emphasise that passwords never be shared, some business owners just don’t get it. It doesn’t matter that you trust the person you shared the password with; what matters is that the more people know your password, the more there are chances of it getting out. This is why all small business accountant and bookkeepers urge business owners to be vigilant always. It is also a healthy practise to ensure that you have different passwords for all your accounts; same passwords can mean that in the event that someone finds your password, they will have access to all your accounts. It also helps to change passwords regularly so that no one can figure it out.
- Using Outdated Software– Hackers are getting smarter by the day; security vulnerabilities are reported every other day. Using the latest software and applications means that you will have access to the latest security patches, thereby keeping your system as secure as possible. Install strong and reliable security software so that your system and network can be kept safe from malicious software and applications.
- Lack of Knowledge about Fake Emails– Fake emails are a major cause for concern. Phishing and scam emails can gather sensitive information and use them to get into your system. The only way to prevent this is to be aware. Typically fake emails use incorrect spelling, grammar, urge immediate action and request personal information. Make sure you and your staff keep away from such suspicious emails. Do not ever open links or attachments mentioned in fake emails.